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Work at MEMIC


Job Openings

Executive Assistant

Portland, ME

General Description:

The Executive Assistant provides executive-level support to the President & CEO. The Executive Assistant also serves as a liaison to the Board of Directors. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, organizational and people skills, and the ability to balance multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under time constraints to meet deadlines and to handle a wide variety of activities and confidential matters with discretion.

  • Serves as the President & CEO’s liaison to the Board and communicates directly, and on behalf of the President & CEO, with Board members.
  • Completes a broad variety of administrative tasks for the President & CEO, which includes but not limited to: answering telephone; assisting in managing calendar of appointments; composing and preparing correspondence; arranging travel plans, itineraries, and agendas; and compiling documents and presentations for travel-related meetings.
  • Ability to handle confidential information with discretion and diplomacy and manage sensitive information and maintain strict confidentiality.
  • Works closely and effectively to keep President & CEO well informed of upcoming commitments and responsibilities, following up appropriately.
  • Assists President & CEO with administrative matters related to internal management of the organization which can be confidential.
  • Acts as liaison for President & CEO with employees, maintaining good working relationships with employees supervised by President & CEO and throughout the organization and exercising good judgment and discretion.

  • Seven or more years of experience supporting executive(s).
  • Professional demeanor, strong judgment, maturity and interpersonal skills.
  • Ability to provide exceptional internal and external customer service to the President & CEO, company employees, board members, policyholders, vendors and others.
  • Experience in planning and supporting on-site and off-site meetings, including selection of menus, dealing with hotel staff/AV technicians at meeting site, and management of associated expenses.
  • A well-organized and self-directed individual, with exceptional time management skills, including the ability to work under tight deadlines, prioritize and efficiently manage multiple, complex projects.
  • Ability to handle a variety of issues and individuals on staff as well as those outside the organization with tact, courtesy and positive customer service skills.
  • Excellent demonstrated verbal and written communication skills.
  • Proficiency in Microsoft Office Suite and Adobe Acrobat.

How to Apply:
 Please send your application to careers@memic.com. Our corporate recruitment team will review your application and contact you if you are a fit for our team.

 Applications should include the below:
  • Job title in the email subject line
  • Full name
  • Current location
  • Compensation requirements
  • Resume and cover letter attachments